Staff Contract - Autism On The Seas

Staff Contract - Cruise or Resort Stay

This Contract is binding for the Cruise/Resort Stay listed below, between:

Party #1 Staff Member listed below referred to as “Staff Member” or “Staff” in this contract.
Party #2 “Autism on the Seas” of Shelton, CT referred to as “Autism on the Seas” or “AotS” in this contract.

Cruise (or Resort Stay)

Choose one *

Cruise
Disney Resort Stay
Other Resort Stay (Beaches, etc)

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Do you have a Disney Pass that will cover your entry into the parks on this Resort Stay?*

No
Yes

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Cruise*

Please Select a Cruise/Resort Stay

Resort Stay*

Please Select a Cruise/Resort Stay

Staff Assignment Type

Choose one *

General Staff (2:1 Ratio)
1:1 Staff (assigned to specific family)

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1:1 Family Name*

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I acknowledge, that I am being contracted now as "General Staff" and:

I MAY BE ASKED:*

 I MAY BE ASKED: to change my role to a 1:1 Staff, if needed, and if I am not willing to assume the role as a 1:1 Staff,
that I may have to be canceled from this cruise (see Cancellation section below)
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I MAY BE:*

I MAY BE: canceled from this cruise by AotS if the number of Staff required changes to a lower number (see Cancellation section below)
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I acknowledge, that I am being contracted now as a "1:1 Staff" and:

I MAY BE:*

 I MAY BE: canceled from this cruise by AotS if the Family I am being contracted for cancels their 1:1 Service, or their Cruise (see Cancellation section below)
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I ACKNOWLEDGE*

 I ACKNOWLEDGE that my contact information will be shared with the family, and the family may contact me. If at any point prior to cruise departure the family decides that I am not a compatible match for their family, I will be cancelled as a 1:1 staff and may be cancelled from this cruise entirely.
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I AGREE*

I AGREE to CONTACT the family WITHIN 2 DAYS if the family does NOT contact me at any time prior to the cruise.
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Staff Member

I am*

 I am A Qualified AotS Staff Member - Already cruised with AotS as a Staff Member
A Qualified AotS Staff Member - Already interviewed but NOT CRUISED YET
Not a Qualified AotS Staff Member yet (have NOT been interviewed and have NOT cruised yet)
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I UNDERSTAND*

 I UNDERSTAND That this Contract is 100% contingent upon successfully passing an Interview with AotS (which also reviews/confirms my qualifications as an AotS Staff Member)
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Your FULL Name*
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Country of Citizenship*
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Date of Birth*
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Gender (MUST match Identification used for Travel)*

Gender (MUST match Identification used for Travel) Female
Male
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Email Address*
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Cell Phone Number*
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Emergency Contact

Please provide the name and cell phone number of a person we can contact in case of emergency before, during and after the cruise/resort stay if necessary

Emergency Contact Name*
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Emergency Contact Phone Number*
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Health and Saftey
During any cruise line or resort stay, the cruise line, resort supplier or AotS may have temporary Health Protocols in place that could alter our Staff Services to families.

I AGREE*

 I AGREE to comply with ANY and ALL health and Safety Protocols administered by the cruise line and/or AotS relative to virus protection/prevention including the wearing of masks, physical distancing and personal hygiene
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I ACKNOWLEDGE*

 I ACKNOWLEDGE I may be INTERACTING within close distance/physically engaging with guests and/or (bunking with) AotS staff that may NOT be vaccinated against Covid-19, the Flu or RSV.
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I ACKNOWLEDGE*

I ACKNOWLEDGE I may be ASSIGNED to a specific family/child(ren) during the cruise (or will be assigned to a family if Disney Resort Stay), to help minimize human interaction between staff and guests, and I will then be subject to fulfilling services to the family according to AotS 1:1 Staff Service
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Liability - Personal and Medical Care

I ACKNOWLEDGE*

 I ACKNOWLEDGE That any effect of a guest that is caused or triggered by any of my actions relating to medical or personal care of a guest, is solely my responsibility and that AotS has not authorized or approved in any way these actions, which include medical equipment care, medical or personal advice, medical assistance of any kind (illness, injury, medical condition treatment or assistance), feeding and/or bathing,
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TRAVEL IDENTIFICATION

- One of the following Identification Methods below (1 or 2) is required for cruise travel.
- Either of the following are acceptable, although Non-US Citizens MUST use a Passport.
- Flying to another country (some Resort Stays and oversea's cruise departure ports) will REQUIRE a Passport.

1. Government Issued Birth Certificate (original with seal and/or stamp)
-AND-
Driver’s License (whose expiration date WILL NOT expire on or prior to the last day of the cruise)

2. Passport (whose expiration date WILL NOT expire 6 MONTHS prior to the FIRST day of the cruise/resort stay

I will be bringing*

I will be bringing Passport
Driver's License AND Government Issued Birth Certificate
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TRAVEL ASSIGNMENT

Staff are REQUIRED:
- To start their assignment on the date of the Cruise/Resort Stay listed above at 7:00am at the location of the first staff meeting in the city the cruise departs from (or resort stay occurs in) with the specific location to be provided closer to cruise date,
AND
- Staff Travel Assignment will end: After the Cruise/Resort Stay is completed at approx. 10:00am

I ACKNOWLEDGE
- Scope -*

I ACKNOWLEDGE - Scope - I am REQUIRED to START and END my assignment as described above.

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I ACKNOWLEDGE
- Flight -*

I ACKNOWLEDGE - Flight - That if I am scheduling a FLIGHT (train or other transportation) the DAY THE CRUISE RETURNS, that I will NOT LEAVE THE PORT until at least 10:00am, to finish my Staff Assignment
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I ACKNOWLEDGE
- Compensation -*

 I ACKNOWLEDGE - Compensation - I am NOT ELIGIBLE for any compensation for my travel expenses (aside from any compensation already agreed to prior to me submitting this contract), even if AotS offers travel compensation (Flight Assistance, etc) at a later date to non-contracted staff for this cruise/resort stay.
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I ACKNOWLEDGE
- Travel Expenses -*

 I ACKNOWLEDGE - Travel Expenses - That any travel expenses (flights, trains, ground transportation, hotel, etc) that I will incur to get to and from the city of departure for this cruise/resort stay will NOT IMPEDE ME FROM FULFILLING THIS CONTRACT
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I ACKNOWLEDGE
- Family/Friends Cruising - *

 I ACKNOWLEDGE - Family/Friends Cruising - That I will be sharing a cabin/room with other AotS Staff, and that if any of my FAMILY or FRIENDS are on this same cruise/resort stay, that I am expected to fulfill every aspect of this contract and that I will not allow any family or friends to distract me from completing my role as AotS Staff to its fullest. And I agree to divulge to the Group Leader of this cruise that there are Family and Friends of mine on this cruise/resort stay by Day 1 of the cruise/resort stay.
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TRAVEL INSURANCE
Staff are required to purchase International Travel Insurance, through us, Autism on the Seas. Policies provided by Allianz Travel Insurance www.allianztravelinsurance.com

Basic Plan just $26.00 to $52.00 Price varies by state and age (good for this one (1) cruise only)
Annual Deluxe Plan just $249.00 Contact abrocco@autismontheseas.com for price Coverage for one (1) full year for all AotS travel and ALL personal travel.

COVERAGE INCLUDES
Trip Cancellation Protection Up to amount purchased
Travel/Trip Delay Coverage $150
Trip Interruption Protection Up to amount purchased
24-Hour Hotline Assistance Included
Emergency Medical and Dental $10,000
Existing Medical Condition Coverage Available/Conditions Apply
Emergency Medical Transportation $50,000
Online Policy Modification Included
Baggage Coverage $500
Online Claim Filing and Tracking Included
Baggage Delay Coverage $100

I ACKNOWLEDGE*

 I ACKNOWLEDGE I will need to Purchase Travel Insurance as described above,
when it is closer to the cruise (AotS will inform me and provide instructions to purchase).
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I ACKNOWLEDGE*

 I ACKNOWLEDGE That if I become ill or injured, that I am responsible for ANY and ALL medical care charges/costs directly (that either I seek, or is imposed by the cruise line for my and/or others well being), and reimbursement of any and all charges is MY responsibility to seek/file claims to any insurance company whose policies I may have as applicable. I MUST provide payment DIRECTLY to medical care providers, and/or transportation suppliers if needing emergency medical care or transportation to/from anywhere to anywhere during this trip if medical conditions warrant.
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BACKGROUND CHECK
This contract serves as the Staff Member’s approval for Autism on the Seas to submit to a criminal and sex offender’s background check prior to the cruise/resort stay and acceptance of this contract by AotS.

Select one*

Select one This is my FIRST Cruise or Resort Stay with Autism on the Seas
This is NOT my first Cruise or Resort Stay with Autism on the Seas
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Enter your Social Security Number here*
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Street Address (PO Box is NOT acceptable)*
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Add'l Address Info
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City*
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State/Province (or Country) of Residence*
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Zip Code:*
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Social Media and Guest Terms

Social Media*

 Social Media I acknowledge:
- I am NOT PERMITTED to answer ANY questions on Social Media
about the AotS Services, unless I have specific consent from the AotS office
(per each comment I make)
- If I see a question or issue raised by anyone on Social Media that I feel
needs to be addressed, I will contact the AotS office
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Facebook "Cruise Groups"*

 Facebook "Cruise Groups" I acknowledge:
- I am NOT PERMITTED to JOIN the AotS Facebook "Cruise Group"
for this Cruise/resort Stay until after the cruise/resort stay begins,
at which time I can ask to be added.
- This rule is in place to help AotS regulate how questions about AotS
services and disability questions might be answered PRIOR to the cruise/resort stay,
helping to ensure guest questions about our services and/or any of their concerns are
answered officially (by either the Group Leader or questions forwarded to the office).
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Sharing Office Staff Email w/Guests*

 Sharing Office Staff Email w/Guests I acknowledge:
- I am NOT PERMITTED to SHARE any Office Staff Email addresses (that have the office employee's name as part of their email address) with Guests.
You MAY SHARE the general Office email ( INFO@autismontheseas.com ).
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Guest Requests / Questions*

 Guest Requests / Questions I acknowledge:
- PRIOR TO THE CRUISE/RESORT STAY, I am NOT PERMITTED to answer
any AotS Services questions from guests, or assist with any REQUESTS a Guest may have.
All questions and requests from guests must be directed back to the AotS office
(info@autismontheseas.com or 800-516-5247), or ask the guest to inquire to the
Group Leader of their cruise.
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I AGREE*

 I AGREE and understand the "1-on-1 Staff Services" Terms
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Pregnancy Policy
Cruise lines have a Pregnancy policy, which you need to agree to now (below). You will also be asked to agree to this again closer to the cruise.

Pregnancy - I CERTIFY*

 Pregnancy - I CERTIFY That I will not enter my 24th week of pregnancy or greater, at any time during the cruise. NOTE: Cruise Line Policy forbids cruising under this condition.
I am not Pregnant.
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Physical Limitations

GENERAL PHYSICAL/MEDICAL LIMITATIONS

- Unable to participate in physically rigorous activity such as Bumper Cars and Trampolines.
- Unable to assist and participate in caring for very active children that often require staff to engage them physically: playing on the floor, dancing, using typical playground equipment, ect.
- Unable to provide my undivided attention during all required volunteer time (assisting guests) due to a disability of any kind, or due to a disability assistive device (including hearing impairment devices, service animals, walk assist devices, etc).
- Unable to successfully and fully complete Day 1 of the cruise that will begin at 7:00am (staff meeting) and end roughly at 10:00pm, with minimal breaks (roughly an hour or so total). This will require a mix of meetings, standing often waiting for and guiding guests through port terminal and at venues on the ship.
- Unable to participate in an activity that would conflict with an allergy or aversion
- Any restrictions due to pregnancy (if applicable).

General Limitation's listed above*

 General Limitation's listed above I do NOT have ANY limitation, either Temporary or Permanent, as described above
I DO HAVE limitations, either Temporary or Permanent, as described above (a field will appear below to explain)
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RUNNING LIMITATIONS

- Unable to RUN after a guest who may have eloped/ran away
- Unable to PLAY on the FLOOR with a guest, then GETTING UP from the floor and RUNNING after a guest WITHIN A COUPLE OF SECONDS without ANY difficulty

Running Limitations listed above*

 Running Limitations listed above I do NOT have ANY limitations, either Temporary or Permanent, as described above
I DO HAVE limitations, either Temporary or Permanent, relative to the above (field will appear below to explain)
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SWIMMING ASSIST LIMITATIONS

- Unable to assist others Swimming (mostly in shallow areas of pools and beaches)

Swimming Assist Limitations listed above**

 Swimming Assist Limitations listed above* I do NOT have ANY limitations, either Temporary or Permanent, as described above
I DO HAVE limitations, either Temporary or Permanent, relative to the above (field will appear below to explain)
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BUNKING

Staff may end up in a cabin with a top bunk (like bunk beds). If you have any limitation that will prevent you from using the short ladder and/or the ability to get into and down from a top bunk/using a top bunk please indicate that here.

Select:*

 Select: I do NOT have any limitation as described above
I do HAVE a limitation (field will appear to explain)
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Physical Limitations (explain in detail)*
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Bunking with Opposite Gender (Hotel Room / Ship Cabin)
Are you comfortable with sharing a hotel room/cabin with a staff member of the opposite gender?
- This can be any gender combination of 2 or 3 staff.
- You also have the option of being informed of the opposite Gender Staff member name(s) prior to accepting bunking arrangements

Sharing Hotel Room and/or Cabin with staff members of the opposite Gender*

Sharing Hotel Room and/or Cabin with staff members of the opposite Gender I am fine sharing I would like to bunk with Staff of the SAME Gender ONLY I would like to REVIEW Staff member names before agreeing
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NOT Bunking with Specific Staff (Hotel Room / Ship Cabin)
Please enter the names of AotS Staff that you wish to NOT bunk/share a room/cabin with, based on any prior experiences or knowledge of that Staff person.
- This can be for any reason (hygiene, personality, habits, etc.).
- This information will be kept strictly confidential
- All efforts will be made to comply with this request

OPTIONAL - Staff Member NAME(s) you wish to NOT bunk/share a room/cabin with
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Hotel and Ship - RULES
Applies to any cruise (line) or resort stay.

Incidentals (Cabin/Room)*

Incidentals (Cabin/Room) I ACKNOWLEDGE that I am fully (100%) responsible for any damage to or items missing from the hotel/ship or any of its belongings that the ship or hotel (or authorities) deem I am responsible for causing, These items include, but are not limited to hotel/ship furniture, phones, pictures, bedding or any item owned by the hotel/ship or by any of the hotel/ship guests (and that any of the aforementioned is the responsibility of AotS).
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UPGRADES (Cabin/Room)*

UPGRADES (Cabin/Room) I ACKNOWLEDGE that I am NOT PERMITTED, under any circumstance, to upgrade the cabin/room I will be staying in, either prior to or during cruise/resort stay.
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Unauthorized Representation / Representing AotS (Aots Staff Apparel)

I CERTIFY*

I CERTIFY That I will NOT assist any Guests on (any non-contracted) NON-AotS STAFF ASSISTED cruises or resort stays, with any representation identifying myself as AotS Staff (Staff Shirt, hoodie, jacket, etc) or Volunteer, from now and in the future.
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I CERTIFY*

I CERTIFY That I will NOT represent or conduct myself as AotS Staff or Volunteer in any capacity unless I am "CONTRACTED" by AotS for any cruise, resort stay, or any travel/vacation event, etc., from now and in the future.
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I CERTIFY*

I CERTIFY That I will NOT represent or conduct myself as an AotS Representative in any way unless I am "CONTRACTED" by AotS for any event, convention, conference, show, fair, craft fair, resource fair, school function, organization function, etc, from now and in the future.
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Guest Inquiries for FUTURE Cruise as a 1:1 Staff*

Guest Inquiries for FUTURE Cruise as a 1:1 Staff I agree to urge any guest to SUBMIT A 1:1 REQUEST FORM as soon as I learn of an interest from any guest on wanting a 1:1 for a future cruise/vacation via AotS. The 1:1 REQUEST FORM MUST be submitted ASAP by the Guest to process the 1:1 officially in order for any staff member to receive a contract and ensure a position on any cruise.
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Assisting Guests on Non-AotS Cruises/Resort Stays

I ACKOWLEDGE*

I ACKOWLEDGE That I understand that if I travel with past AotS Guest(s), who are not related to me, to assist them with their travel/vacation on any multi-night (more than 1 night) NON-AotS trip (cruise, resort stay or any mode of vacation), that I may lose my standing for future volunteer opportunities with AotS.
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I ACKOWLEDGE*

I ACKOWLEDGE That I DO NOT own, work or volunteer for any organization that has similar services to AotS. Contact AotS office if you are unsure.
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I ACKOWLEDGE*

I ACKOWLEDGE That if I will own, work or volunteer for any organization in the future that has similar services to AotS, that I will lose my standing for future volunteer opportunities with AotS.
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Staff Conduct

This contract requires staff member to conduct themselves in the following ways before, during or after any cruise/resort stay, including time frames between multiple cruises/resort stays.

I AGREE to*

I AGREE to Be polite and courteous towards all guests and staff
Obey AotS rules and polices
Adhere to cruise/resort stay rules and policies
Follow the law (state, federal or otherwise) especially onboard where the U.S. laws still apply when departing from the U.S.
Support the AotS organization in a positive way, always, so as not to slander or bring negative light onto the organization. Any complaints should be directed towards the AotS office ONLY, or Group Leader and not towards or in front of or around guests.
When traveling on an AotS cruise/resort stay, not as a staff member, that you conduct yourself as a guest, and not interfere or assume any AotS staff roles (or use in any way any staff privileges/resources) during said cruise/resort stay
Understand my Volunteer status may be revoked at any time if any rule or policy in this agreement is not adhered to as stated
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Soliciting Guests (For ANY service, including acting as a Travel Agent)

I CERTIFY*

I CERTIFY 1. That I will NOT solicit any current or prospective AotS Guests for any service or product that I represent, sell or promote on ANY of the following, or by attaining the contact info from: AotS Social Media, AotS Cruises/Resort Stays and/or information I may receive from AotS..
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I CERTIFY*

I CERTIFY 2. That I will NOT solicit any current or prospective AotS Guests as a Travel Agent to book any AotS related service, cruise or trip on ANY of the following, or by attaining the contact info from: AotS Social Media, AotS Cruises/Resort Stays, and/or information I may receive from AotS.
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Staff Terms

I CERTIFY*

I CERTIFY That I am over 18 years of age. I have read the Staff Terms
below and I accept all of the conditions stated within.
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I ACKNOWLEDGE*

I ACKNOWLEDGE That any "Solo Care" I provide to guests I do so upon my own and take on sole responsibility and liability in full for any actions or results (of my own and of the guest safety, health and well being), and release Autism on the Seas, LLC from ANY liability for the same. "Solo Care" is defined as any care or assistance I provide to any guest or person that is provided outside and apart from any and all AotS scheduled activities (including babysitting and excursion assistance, etc).
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Audio/Visual Permission
Staff member gives permission for AotS to reproduce through the following, the image or voice of the staff member during their participation in the Cruise:
- The use of still photography in Autism on the Seas promotional printed literature.
- The use of video, voice or still photography in Autism on the Seas television, radio, webinar, website, Facebook page, or any internet related medium.
- The complete confidentiality of all audiovisual materials will be maintained and that these materials will only be used for the purposes indicated above.

Cabin/Room Mates/Travel Companions
- Staff Member is willing to share a cabin with up to 3 other staff / 4 max staff per cabin (but typically it is 2 or 3 per cabin).
- Staff members who are dating, co-habituating or married are not permitted to share a cabin/room.

Cancellation/Refunds
- Cancellation by the Staff Member must bemade by submitting this form: https://autismontheseas.com/staff-contract-cancel
- The date of Staff cancellation is the date Autism on the Seas receives the form (above) submission.
- If Autism on the Seas cancels the Staff Member from this AotS Cruise for any reason, after the Staff Member signs and submits this contract, Autism on the Seas will reimburse the Staff Member the equivalent monetary value of the cancellation fees for their airfare only, if any, to a maximum of $400.00.
- Any rebates, refunds, discounts, etc. offered/provided by cruise line, not due to personal injury or isolated incidents to staff member will be used by AotS for future staffing needs and is not to be used by or for staff members personal use.

Compensation / Costs / Tips
- In exchange for the Staff Member’s volunteer assistance onboard this cruise/resort stay, AotS will pay for the Staff Members cruise fare/resort stay in full, including all fees and taxes.
- Transportation to and from the staff hotel the day of departure, to/from the cruise port of departure (although, complimentary transportation will be provided from Staff Hotel to Cruise Port the day of cruise departure, if desired) and any onboard purchases are the responsibility of the staff member.
- The Staff Member understands and acknowledges that volunteer positions are unpaid positions and compensation other than gratuities from guests (not AotS) is not provided.
- All tips collected from the families at the end of every cruise are pooled and divided amongst each staff member, except for 1:1 staff (1:1 staff are not included in the general Tip Pool).
- Any tip a staff member receives directly from a family is for the staff member to keep and is not pooled.
- Staff member will be obligated to pay: Cruise Line Gratuities (approx. $10-15 per day but may alter this as they see fit based on the service they receive from cruise line staff).
- Staff member will be obligated to pay: Any transportation to beaches (during AotS beach excursions, typically no more than $20-$50 per cruise).
- AotS will provide a monetary (major retail chain or equivalent) credit to aid in off setting some out of pocket expense to the volunteers
- Staff member understands what is included and not included in the cruise fare via the cruise line websites.

Disclaimer, Notification & Contract Binding Date
- This contract will become legally binding by both parties effective once this document is signed by the Staff Member.
- Any associated costs or cancellation fees of any Travel plans the Staff member makes (airfare, rental vehicle, hotel, etc.) are not part of this contract and are not the responsibility of AotS, except as stated in this document under “Cancellation”.
- AotS is not liable for any fees or costs associated with ANY plans or services purchased by the Staff Member prior to the signing of this document and submittal/acceptance to AotS.
- The Staff Member acknowledges that Autism on the Seas policies and procedures are subject to change at any time with or without notice.

Duties Onboard / Free Time
- Staff member will assist in setting up the events during the Cruise.
- Staff member is required to assist with all “respite” sessions during the cruise and all AotS functions caring for/assisting the children, teenagers and adults with developmental disabilities.
- Staff member is required to assist the families with meals, 3 times per day (from 45 minutes to 1.5 hours each).
- At least one Port day will be free time for the Staff Member. We provide support to families at a beach, in the mornings (twice at a maximum), and when the port of call is one of the cruise lines private islands, we may also provide respite time in the afternoon. There may be some exceptions to this policy and staff may be asked to volunteer for a specific function during a port day. The final schedule will be provided onboard the cruise and is subject to change.
- Staff members will be required to work selected functions such as crafts, bingo, movie time, pool time, ship entertainment venue time, etc. although some functions may not require all staff and staff may be rotated depending on the venue and staff to child ratio. The final schedule will be provided onboard the cruise and is subject to change.
- Staff member’s responsibility to AotS typically begins at 8:00am and ends nightly at the end of our respite session, normally 10:00 pm. Periodic breaks are provided throughout the day on Sea Days. Average amount of time on duty varies each day but averages out to roughly 9 to 10 hours per day, over a 14-hour period.
- Staff member is free to enjoy the ship activities and venues when they are not scheduled to work.
- Although staff day off (if offered) we do provide evening respite every night, so staff are cautioned to enjoy their day off responsibly.

Guest Special Needs Information / Confidentiality
Staff member will receive information on all the special needs children/adults that will be traveling, prior to the cruise. This detailed information is provided to us through a questionnaire completed by the parent/guardian for each special needs children/adults, and is and must be held in the highest confidential regard and will not be shared with anyone not employed or a volunteer of AotS.

Release of Liability
Know Ye, That I, Staff Member, hereinafter designated as the Releasor, does remise, release and forever discharge the release Autism on the Seas, Michael Sobbell, Autism on the Seas, it’s agents, servants, cruise lines, vacation supplier, employees, and volunteers from all debts, obligations, reckonings, promises, covenants, agreements, contracts, endorsements, bonds, specialties, controversies, suits, actions, causes of actions, trespasses, variances, judgments, extents, executions, damages, claims or demands, in law or in equity, which against the said Releasee, the Releasor ever had, now has or hereafter can, shall, or may have, for, upon or by reason of any matter, cause or thing whatsoever, from the beginning of the world to the day of the date of these Presents. More particularly, for any and all claims against Autism on the Seas, it’s agents, servants, employees, volunteers, cruise lines, vacation supplier, or any other individuals associated with Autism on the Seas during this Cruise. Wherever in this instrument any party shall be designated or referred to by name or general reference, such designation is intended to and shall have the same effect as if the words "heirs, executors, administrators, personal or legal representatives, successors and assigns" had been inserted after each and every such designation and all the terms, covenants and conditions herein contained shall be for and shall inure to the benefit of and shall bind the respective parties hereto, and their heirs, executors, administrators, personal or legal representatives, successors and assigns, respectively. In all references herein to any parties, persons, entities or corporations the use of any particular gender or the plural or singular number is intended to include the appropriate gender or number as the text of the within instrument may require.

Communicable Diseases - In consideration participating in the Autism on the Seas functions, events and activities, the undersigned acknowledges, appreciates, and agrees that:
1. Participation includes possible exposure to and illness from infectious diseases including but not limited to MRSA, norovirus, influenza, and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and,
2. KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my participation; and,
3. Willingly agree to comply with the stated and customary terms and conditions for participation as regards protection against infectious diseases. If, however, I observe and any unusual or significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest official immediately; and,
4. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Autism on the Seas officers, officials, agents, volunteers, and/or employees, other participants, any person that we may come into contact with, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“RELEASEES”), WITH RESPECT TO ANY AND ALL ILLNESS, DISABILITY, DEATH, or loss or damage to person or property, WHETHER ARISING FROM THE NEGLIGENCE OF RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

Services Scope
Staff are not liable for continued volunteered services beyond original trip length, in the event the cruise lasts longer (in days) expected, but AotS would likely ask for additional volunteer services depending on the circumstances, etc., and conversely if the ship arrives early, continued volunteer services is expected until original trip length expires (if for example the ship and cruise ends at a different port and guests are put up in a hotel).

Staff Guidelines and Information will be Provided
- Staff members will be provided with specific Guidelines and Information needed for assignment, including but not limited to:
- Travel Information (ID requirements, etc)
- Hotel & Room/Cabin details

Staff Information
Staff member understands and agrees that all information furnished to AotS may be shared by Autism on the Seas employees or representatives, Royal Caribbean International, Carnival Cruise Lines, Walt Disney World, or Disney Cruise Lines. Email addresses and cell phone numbers will be shared with all Staff Members for purposes of communicating prior to the cruise and on the day arriving to the port/hotel as necessary

Staff Liability Insurance
Staff are covered for liability under the Autism on the Seas insurance policy. For a copy of this insurance policy, please inquire

Staff Policies will be Provided
- Staff members will be provided with specific polices, rules and expectations after being contracted for each assignment.
- These policies will include personal hygiene, grooming and conduct (both for AotS and applicable cruise line/resorts policies)
- Staff members may contact the AotS office with any questions, concerns or issues with any policy provided from now and until the end of the cruise.

Staff Reporting / Relations
- Staff Member will report directly to the AotS Group Leader during the Cruise and to the AotS Staff Lead when the Group Leader is not present.
- Staff member understands that any issue with another volunteer staff person that is not immediately remedied, the staff member must bring the issue to the attention of the Group Leader.

HIPAA/CONFIDENTIAILTY (Volunteer/Contractor) Non-Disclosure AGREEMENT

I CERTIFY*

I CERTIFY That I am over 18 years of age. I have read the HIPAA/CONFIDENTIAILTY AGREEMENT
below and I agree/accept all of the conditions stated within.
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This HIPAA/CONFIDENTIAILTY (volunteer/contractor/Staff Member) non-disclosure agreement (the “Agreement”) is made between the Volunteer/Contractor (Staff Member) whose name and email appear on this form and the (“Provider”) Autism on the Seas, LLC and is effective until the cruise/resort stay (stated on this form) responsibilities of this Volunteer/Contractor/Staff Member (“Staff Member”) are completed. The Agreement is intended to prevent the unauthorized disclosure of Confidential Information (as defined below) by the Staff Member. The parties agree as follows:

1. Personal Health Information
During the course of assignment, Staff Member may have access to personal health information (‘PHI”) relating to guests of Provider. PHI may consist of medical records, diagnosis related characteristics or any individually identifiable health information. PHI is protected by the Health Insurance Portability and Accountability Act (“HIPAA”). HIPAA permits access to PHI on a “need to know” basis. Therefore, unless authorization/access has been granted, any intentional accessing of PHI, or circumvention of PHI security protocols, is prohibited.

2. Confidential Information
Confidential Information” consists of PHI as well as proprietary information relating to Provider’s business, including but not limited to: personal information, diagnosis related characteristics, pictures of guests, billing, medical and financial records, revenues, identification and account numbers and names, PINs, and passwords, or all other information conveyed in writing, electronic means or in a discussion.

3. Non-Disclosure
Without Provider’s prior written consent, Staff Member will not: (a) disclose PHI/Confidential Information to any third party, whether electronically, orally, or in writing; (b) make or permit to be made copies or other reproductions of PHI/Confidential Information; (c) make any use of PHI/Confidential Information; or (d) use or disclose PHI/Confidential Information in violation of applicable law, including but not limited to HIPAA.

4. Return of Confidential Materials
Upon Provider’s request, Staff Member shall immediately return all original materials provided by Provider and any copies, notes or other documents in Staff Member’s possession pertaining to PHI/Confidential Information.

5. General Provisions
(a) Relationships. Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venturer or Staff Member of the other party for any purpose.
(b) Severability. If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as to best to effect the intent of the parties.
(c) Integration. This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations, and understandings. This Agreement may not be amended except in a writing signed by both parties.
(d) Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights.
(e) Injunctive Relief. Any misappropriation of Confidential Information in violation of this Agreement may cause Provider irreparable harm, the amount of which may be difficult to ascertain, and therefore Staff Member agrees that Provider shall have the right to apply to a court of competent jurisdiction for an order enjoining any such further misappropriation and for such other relief as Provider deems appropriate. This right of Provider is to be in addition to the remedies otherwise available to Provider.
(f) Attorney Fees and Expenses. In a dispute arising out of or related to this Agreement, the prevailing party shall have the right to collect from the other party its reasonable attorney fees and costs and necessary expenditures.
(g) Governing Law. This Agreement shall be governed in accordance with the laws of the State of Connecticut
(h) Jurisdiction. The parties consent to the exclusive jurisdiction and venue of the federal and state courts located in Connecticut in any action arising out of or relating to this Agreement. The parties waive any other venue to which either party might be entitled by domicile or otherwise.

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Staff Contract - Cruise or Resort Stay